Meeting Cost Calculator
Find out what a meeting really costs from the number of attendees, their average salary and its length — per meeting and per year if it repeats.
How to use
- 1Enter the number of attendees and their average annual salary.
- 2Enter the meeting length and how often it repeats.
How it's calculated
Hourly cost per person = salary × overhead multiplier ÷ 2,080 hours. Meeting cost = attendees × hourly cost × hours.
Frequently asked questions
Why use an overhead multiplier?
Employees cost more than salary — taxes, benefits and office costs typically add 25–40%.
How can meetings cost less?
Invite fewer people, shorten the default length (25 or 50 minutes), share an agenda in advance and replace status meetings with written updates.
Is this the only cost?
No — there's also the lost focus time around meetings, which is harder to measure.